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    Home
    PgMP Certification: Executing Process Group

    Program Executing Process Group

    PREV: Introduction       UP NEXT: Monitoring


    This tutorial covers the Executing Process group of Program Management. Executing the program process group covers the process of managing execution of the program by completing the work as per the program management plan. Following processes are part of Executing process group:

    Processes in Program Execution process group

    Program Execution Process Major Output Knowledge Area
    Develop Project Charter Initiating Project Charter
    Direct and manage program execution Program office, PMO, program work completed/results Integration Management
    Perform Quality Assurance Quality-related findings and results Quality Management
    Acquire Program team Staff assignments Human Resource Management
    Develop Program Team Performance assessment Human Resource Management
    Information distribution Formal and informal communication of information Communication Management
    Request seller responses Requests for information, proposal and quotation Procurement Management
    Select sellers List of selected sellers and contracts Procurement Management

    1. Program management plan is a super plan containing all the subsidiary plans included in the program to achieve and deliver the program benefits.
    2. Program board is an empowered body that makes decisions regarding important program aspects such as scope, budget and schedule. It is responsible for resolving the program issues that are escalated to it from lower management level. The executive sponsor is a member of the Program Board.
    3. Program Management Office (PMO) is responsible for managing cross-program governance for an organization running multiple programs. PMP typically provides program related governance processes and templates.
    4. Program Office provides administrative support to the program team.
    5. Program team are individuals that perform the activities in the program. It includes the Program Manager and team members.
    6. Direct and Manage Program Execution process is used to manage various interfaces in the program to execute the work smoothly with the goal of delivering the planned benefits of the program. The process includes the following acticities:
      • Produce the program deliverables by executing the program management plan.
      • Implement the approved change requests and recommendation for corrective and preventive actions.
      • Implement the planned processes and standards.
      • Ensure that all the transition plans are executed.
      • Produce and distribute the status information.
      • Resolve interproject issues, risks and constraints.
      The inputs, Tools and Techniques and Ouptuts of Direct and Manage Program Execution process is given below.

      ITTO for Direct and Manage Program Execution process

      Inputs Tools and Techniques Outputs
      Program Management Plan Management Information System Work results
      Program Schedule Work authorization system Change request and Program termination requests
      Status Review meetings
      Products skills and knowledge
      Organization Process Assets

    7. The process "Acquiring the program team" involves staffing as per the program budget and schedule. This may involve negotiating with internal and external stakeholders. The inputs, Tools and Techniques and Ouptuts of Acquiring the program team process is given below.

      ITTO for Acquiring the program team process

      Inputs Tools and Techniques Outputs
      Staffing Management Plan Pre-assignmentment Assigned Staff
      Program Schedule Acquisition or Procurement Updates to Staffing Management Plan
      Program Budget Negotiations

      In some projects resources may be pre-assigned from the already available work force. Acquisition is done from outside the organization if the resources are not available internally. Negotiations might be required to fulfill the staffing requirements from within the organization. This happens if the required resources might be involved with other programs in the organization.

    8. The process "Developing the program team" involves assignment of roles and responsibilities, training plan and maintaining records for the resources in the program. A program management uses general management skills to ensure that the project team produces the desired results.

      ITTO for Developing the program team process

      Inputs Tools and Techniques Outputs
      Program Management Plan Program Management Plan Assessment of performance and improvement based on work results
      Staffing Management Plan Team building activities Updates to training records and team competency assessment
      Roles and Responsibilities assignments Training
      Personnel Records Co-location
      Training Plan, records and resources Recognition and reward system

      General Management skills include effective communication, ability to influence, motivating people, Negotiation and Conflict management, problem solving skills and setting ground rules.

    9. The process "Perform Quality Assurance" involves evaluating overall program performance to ensure that the planned quality standards are implemented. Quality management planning involves defining the quality metrics and operational definitions. After quality planning is done, quality audits and process analysis is applied. The results of QA are findings and change requests for improvement.

      ITTO for Perform Quality Assurance process

      Inputs Tools and Techniques Outputs
      Program Management Plan Program Management Plan Assessment of performance and improvement based on work results
      Work results Quality audits Findings and results
      Quality Management Plan Process analysis Quality related change requests and recommendations
      Quality Metrics Quality Planning
      Operational definitions Quality Control

    10. The process "Request Seller response" involves requesting responses from vendors in various forms such as bids, quotations, proposals or offers. The RFI (request for information), RFP (request for proposal), and RFQ (request for quotation) are some response requesting methods that are used as per the program needs.

      ITTO for Request Seller response process

      Inputs Tools and Techniques Outputs
      Program Preferred Vendor list Advertising Request for Information(RFIs), Request for Proposals(RFPs), and Request of Quotation(RFQs)
      Acceptance criteria Bidder Conferences Response from vendors

    11. Select seller process involves evaluating the proposals received during the request sellers process. The inputs, outputs, tools and techniques are given in the table:

      ITTO for Select Seller process

      Inputs Tools and Techniques Outputs
      Proposals Seller Rating system Selected Vendors
      Qualified Sellers List Weighting system Required documents: contracts, lease agreements, and basic order agreements
      Evaluation Criteria Expert judgment Updates to procurement management program
      Independent estimates
      Proposoal-estimation techniques
      Screening System
      Contract Negotiations

    12. Information Distribution process involves communicating the program status as per the communication management plan. Three main channels for information distribution are Clients, Project managers of constituent projects and the sponsors.

      ITTO for Information Distribution process

      Inputs Tools and Techniques Outputs
      Communication Management Plan Communication Skills Formal communication of information
      Stakeholder Analysis chart Information storage and retrieval systems Informal communication on an as-needed basis
      Information requests Information distribution methods
      Information to be delivered

    13. Conflict management is the method to nourish positive working relationships among team members, which result in increased productivity. Various conflict management and resolution techniques are accommodating/smoothing, avoiding/withdrawal, collaborating/confronting/negotiating, competing, compromising and forcing using the power of position to resolve the conflict.

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